Double-handling
Quotes, schedules, job details, and invoices are often updated in several places because systems do not talk to each other cleanly.
For Southland SMEs
Software and workflow improvements for admin-heavy Southland businesses
Shan Studio works best with firms where quoting, scheduling, reporting, and office admin have become more manual and fragmented than they should be.
You'll hear back directly from me within one business day.
Where The Value Is
The strongest projects remove friction from everyday office workflows
That usually means fixing the handoffs between people, inboxes, spreadsheets, and systems rather than buying a giant platform all at once.
Admin bottlenecks
Office teams lose time managing inboxes, spreadsheets, approvals, and status updates instead of keeping work moving.
Jargon-heavy advice
Small businesses usually do not need a long digital strategy deck. They need one concrete workflow solved properly.
How To Start
Choose the smallest useful engagement first
Most SMEs are better served by a sprint or pilot that solves one real problem cleanly before deciding whether to expand.
From NZD 2,500
AI Opportunity Sprint
A structured diagnostic to find the highest-value workflow improvements before you commit to a build.
Usually 1 to 2 weeks
Small firms that know there is friction but want a clear recommendation, rough ROI, and a low-risk first step.
- Discovery session with Shan
- Workflow mapping and bottleneck review
- Priority opportunities ranked by effort and payoff
- Data and privacy considerations
- 90-day action plan with recommended next pilot
From NZD 8,000
Workflow Pilot Build
A fixed-scope build that removes one painful manual process and proves value quickly.
Usually 3 to 6 weeks
Teams ready to fix a specific workflow such as document chasing, reporting prep, quoting admin, or internal approvals.
- Discovery and scope confirmation
- One production-ready workflow or internal tool
- Integration with the systems already in use
- Testing, documentation, and staff walkthrough
- 30 days of post-launch support
From NZD 18,000+
Operations Copilot Platform
A broader internal platform connecting multiple workflows, dashboards, and AI-assisted operations support.
Usually 6 to 12 weeks
Growing firms that have already proven one workflow and now need a more durable operations layer.
- Multi-workflow process design
- Custom internal tools and role-based access
- Reporting views and operational dashboards
- Governance, rollout, and enablement support
- 60 days of optimisation after launch
If the admin feels heavier than the actual work, that is usually a workflow problem worth reviewing
Bring the messy process. The first step is understanding where the double-handling and delays are really coming from.
You'll hear back directly from me within one business day.